Position Benefits

• Hands-on Leadership Experience: Gain skills in project management, process optimization, and cross-team coordination. 

• Industry-Applicable Skills: Develop expertise in quality assurance, resource management, and knowledge documentation—valuable in engineering, consulting, and tech roles.

• Exclusive Networking & Impact: Work closely with team leads and shape how the club operates, leaving a lasting impact on RoboTUM.

Responsibilities & Tasks

• Streamline Project Workflows: Standardize processes for planning, prototyping, and testing. Define clear workflows for all RoboTUM teams.

• Optimize Resource Allocation: Develop a scheduling system for tools, lab spaces, and office resources. Maintain a database to track availability and usage.

• Ensure Quality Assurance: Set up control checkpoints during design, manufacturing, and testing. Collect and file troubleshooting and maintenance documentation from robot teams.

• Develop Rules & Guidelines: Create safety protocols and risk management plans. Establish member expectations and finalize onboarding rules and guidelines.

• Facilitate Team Development: Organize workshops on team tools and new software (Notion, Trello, etc.).

• General Responsibilities: Attend weekly/bi-weekly departmental & organizational RoboTUM meetings, as well as occasional spontaneous meetings as needed. Answer emails and messages within 24 hours (be comfortable using Slack). Adhere to RoboTUM policies and be willing to help when the team needs you.

Minimum Qualifications

• Strong organizational skills and ability to manage multiple workflows

• Basic understanding of robotics or engineering concepts to align processes with technical needs

• Experience with project management tools (e.g., Asana, Jira, Notion, or Trello)

• Excellent written and verbal communication skills for documentation and training

• Analytical mindset with a passion for efficiency and optimization

Ideal Qualifications

• Background in STEM fields or technical studies

• Experience in workflow automation or process improvement methodologies (e.g., Lean, Agile)

• Familiarity with robotics competition logistics and preparation

• Prior experience in team coordination, operations, or technical project management

KPIs to Measure Success

• Workflow Efficiency: Reduce project cycle times by 20%

• Resource Utilization: Maintain 90% scheduling accuracy

• Documentation Completion: Update process repository within one week after leader meetings

• Workshop Impact: Attain 75%+ satisfaction in post-workshop surveys

Average Weekly Time Commitment

• 2–4 hours per week, with flexibility during exam season